Position Summary

The Project Officer will be responsible for the overall planning, coordination, implementation, and operational management of the AI Vanguard Program. The Project Officer will oversee participant outreach and enrollment, coordination with certification bodies, operational planning of training batches, student administration, event management, monitoring and documentation, stakeholder engagement, and reporting. The Project Officer will serve as the focal person between the program team, Lead Instructor, students, accreditation bodies, media team, and the management to ensure successful implementation of the AI Vanguard Program.

Key Responsibilities

Project Planning & Implementation

• Prepare the detailed annual work plan covering five training batches over the project implementation period.
• Develop implementation schedules, training calendars, operational plans, and batch timelines.
• Ensure smooth day-to-day implementation of all project activities.
• Coordinate logistics for physical and online classes.

Outreach, Enrollment & Student Management

• Develop and manage the participant outreach and enrollment campaign.
• Design and manage online registration forms, applicant databases and complete student records throughout the project lifecycle.
• Coordinate advertisements through universities, youth organizations, social media platforms, and digital marketing campaigns.
• Organize participant screening, selection and enrollment.
• Develop Student SOPs, attendance policies, classroom guidelines, and code of conduct.
• Maintain complete student records throughout the project lifecycle.

Certification & Institutional Coordination

• Coordinate with NAVTTC, TEVTA, international accreditation bodies, and other relevant institutions regarding course recognition and certification.
• Arrange institutional meetings and official visits.
• Develop participant certification criteria in consultation with management and the Lead Instructor.

Training Operations

• Coordinate classroom schedules, Zoom sessions, recorded lectures, and learning resources.
• Ensure classrooms, equipment, internet connectivity, and training facilities remain fully operational.
• Coordinate refreshments and daily classroom arrangements.
• Monitor student attendance, discipline, participation, and retention.

Events & Stakeholder Engagement

• Coordinate inauguration ceremonies, orientation events, guest lectures, and institutional visits.
• Invite government officials, university representatives, industry experts, and technical institutes.
• Organize the final AI Project Expo and Graduation Ceremony.
• Coordinate certificate distribution ceremonies and stakeholder engagement activities.

Media, Documentation & Communications

• Coordinate with the media team regarding promotional campaigns, banners, standees, social media coverage, photography, videography, and success stories.
• Ensure recording and archiving of all training sessions.
• Develop project case studies, beneficiary stories, and visibility materials.
• Maintain project documentation for donor reporting and organizational learning.

Monitoring & Reporting

• Monitor implementation progress against approved indicators and annual work plans.
• Maintain participant databases, attendance records, assessments, certification records, and project documentation.
• Prepare weekly, monthly, quarterly, and final project reports.
• Document project achievements, challenges, lessons learned, and recommendations.

Qualifications & Experience

• Degree: Bachelor's or Master's degree in Project Management, Business Administration, Computer Science, Education, Information Technology, Social Sciences, or related field.
• Experience: 1–3 years of experience managing digital skills, education, employability, youth development, or technology-related projects. Fresh candidates are encouraged to apply.
• Preference: Experience coordinating with government departments, universities, and accreditation bodies will be highly desirable.

Required Skills

• Project Management
• Stakeholder Coordination
• Student Administration
• Documentation & Report Writing
• Digital Marketing Coordination
• Excellent Communication Skills
• MS Office & Google Workspace
• LMS & Zoom Platforms