We're Hiring: Recruitment Assistant

Position: Recruitment Assistant
Location: Karachi (Saddar)
Organization: Marie Adelaide Leprosy Centre (MALC)

Job Summary

Marie Adelaide Leprosy Centre (MALC) is seeking a motivated and detail-oriented Recruitment Assistant to support the HR Department in the end-to-end recruitment process. The ideal candidate will assist with sourcing, screening, interview coordination, documentation, and onboarding activities.

Key Responsibilities

• Assist in the end-to-end recruitment process, from receiving personnel requisition forms to onboarding selected candidates.
• Draft and publish job advertisements on recruitment portals, social media platforms, and other relevant channels.
• Source candidates through job boards, databases, referrals, and professional networks.
• Screen resumes and applications against job requirements and prepare candidate shortlists.
• Coordinate interview schedules, assessments, and panel interviews with hiring managers.
• Communicate with candidates regarding interview invitations, selection status, and joining formalities.
• Verify candidate documents, educational credentials, and employment references as required.
• Prepare recruitment-related documents, including interview schedules, evaluation forms, offer letters, appointment letters, and regret emails.
• Maintain and regularly update the Applicant Tracking System (ATS) and recruitment database.
• Ensure all recruitment records and personnel documentation are accurate, complete, and confidential.
• Coordinate pre-employment requirements, including medical examinations, background checks, and reference verifications where applicable.
• Facilitate new employee onboarding, orientation, and induction activities in coordination with relevant departments.
• Prepare periodic recruitment reports, hiring metrics, and vacancy status updates for management.
• Coordinate with the IT, Administration, and other departments to ensure timely onboarding arrangements.
• Ensure compliance with organizational HR policies, procedures, and labor laws throughout the recruitment process.
• Support employer branding initiatives, career fairs, campus recruitment, and other talent acquisition activities.
• Perform other HR and recruitment-related duties assigned by the HR Manager.

Requirements

• Bachelor's degree.
• Fresh graduates or candidates with up to 1 year of HR/recruitment experience are encouraged to apply.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Ability to maintain confidentiality and work under deadlines.

Employment Details

• Location: Saddar, Karachi
• Job Type: Full-time