SECOURS ISLAMIQUE FRANCE (SIF) is an international non-governmental organization dedicated to providing humanitarian assistance and development aid worldwide. Since 1991, SIF has been working across more than 20 countries.

In Pakistan, we have been actively serving vulnerable communities & marginalized groups since 2010 by providing them humanitarian assistance during emergencies and also support them through the implementing of sustainable development programs in the areas of Child Protection & child Wellbeing, WASH, Food Security & Livelihoods, Disaster Risk Reduction, and Education during both early recovery and development phases.

SIF is currently providing its services in all provinces of Pakistan, including; Sindh, Punjab, Baluchistan, KPK, and has a presence in 33 most vulnerable districts. In light of increasing challenges ‘such as’ inflation, illiteracy, poverty, and climate change, as well as their association with limited and shrinking resources like; water, food, and livelihood opportunities, SIF believes that there is a high need for enhanced collaboration between NGOs and government institutions. SIF is fully confident that by sharing experiences, innovations, and lessons learned under such coordination, we can collectively improve the well-being of children and alleviate the miseries of the communities across Pakistan.

CHILD SAFEGUARDING

As part of the implementation of the Child Safeguarding Policy (CSP), specify here the level of risk associated with child safeguarding (0, 1 or 2) depending on whether or not the position involves contact with children (in particular access to children and/or personal data) and, if so, specify the type of interaction. 

Reminder:

- Level 0: no contact with children

- Level 1: access to children and/or personal data about children

- Level 2: access to children and/or personal data about children and other risk factors such as frequent direct contact with children, contact in isolated locations/without direct supervision, contact with particularly vulnerable children (disability, children without parental protection, etc.).

MAIN RESPONSIBILITIES

Objective 1: Management Activities :

• Ensure accurate and efficient Safe (Cash) management.
• Follow & Implement all SIF policies, procedures, grant compliance and documentation requirements.
• Keep the office safe, safe keys, cash and other assets in a secure and protected place.
• Keep record of all cash, and advances on excel worksheet, update reconcile on daily basis.
• Do accurate cash counts daily and whenever needed by seniors.
• Disburse or receive authorized cash payments and receipts.
• Ensure all required documents are attached; calculations are correct, appropriate approvals and reviews are made as per the SIF Policy before payment of any cash payments.
• Enter all transactions to be feed in accounting software under the supervision of Finance and admin officer.
• Establish daily cash needs, after consultation with the Logistics/Program/HR department and administrative and financial coordinator.
• Verify that all the Cash receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount in figures and words with the stamp PAID).
• Cross verify the field office Cash Vouchers along with accounting books. After ensuring the accurate accounting entries and payment voucher, do the signature on vouchers.

Objective 2: Scanning and Record Keeping Activities:

• Scanning of all the vouchers of Field & Base accountancies after finalization
• Ensure scanning of all financial voucher should be on time and accurate
• Archiving of Monthly Accountancy in record room.
• Maintain, secure, and care for records in accordance with SIF Policy and procedures
• Keep all finance documents and reports are properly filed, labelled and stored in an accurate and easily accessible manner.
• Determine which records will be created, gathered, and maintained, and produce records for audit and other purposes.

Objective 3: External Dealing:

Activities:

• Provide support to finance department in bank coordination (Cheque with draw, Cash deposit, bank deposit, collection of bank statements and salaries submission).
• Prepare cash, advances reconciliations and submit for review/approval every week and at the end of the month.
• Provide the Accounting Data to SIF Internal or External Auditors with approval of Line Manager.
• Be adaptable and flexible to take new tasks and new assignments as requested from time to time.

Education: University degree in Finance or Accounting

Experience:

• Fresh or 1 year of experience in international development and/or non-profit organisations
• Good computer skills; word, excel, PowerPoint and database
• Having experience of cash management and record keeping.
• Very good communication skills and team player, as well as ability to work individually
• Fluency in English and local language is required
• Demonstrated organizational ability is strongly desire
• Ability to liaise with national authorities, NGO’s and other agencies
• Flexibility and adaptability is required