Terms & Conditions

Project Name:                   RFQ (IT Accessories).

1.       Terms of Price:

DDP Islamabad in Pakistan.

2.       Term of Payments:

100% payment will be made within 45 days upon completion and submission of the commercial invoice and 100% Sales Tax/PST duly certified by ASI.

All invoices shall be raised in the name of Adam Smith International.

Vendor shall submit the original invoices to finance and a copy to procurement representative.

The vendor shall provide an income tax exemption certificate otherwise income tax at source shall be deducted from payments.

Note: Contractors that are GST/PST registered will be considered.

3.       Taxes & Duties:

The price quoted shall be inclusive of all duties, customs clearing charges, taxes and other levies (including custom duties, sales tax and income tax at import stage). All insurance, duties, taxes, inland transportation charges to ASI designated sites and any other levies of whatever nature shall be borne by the bidder.

Selected Contractor shall provide Income Tax exemption certificate and bill of entry otherwise Income tax at source shall be deducted from payments.

4.       Job Completion Timelines:

Please clearly mention job completion timelines in days startingfrom the date of issuance Purchase Order/Agreement/LOI.

The selected Contractor will be responsible for the delivery, installation, testing & commissioning of all Hardware at ASI designated sites.

5.       Warranty and After Sales Support:

The Vendor should clearly mention the warranty & After Sales Support in their quotation.

6.       Offer Validity:

Offer shall remain valid for a period 180 days from the date of submission.

7.       Penalty of Breach/Liquidated Damages:

If vendor fails to provide any equipment or any part of services by the delivery date they shall be liable to pay liquidated damages equivalent to 5% per day; to the maximum limit of 20% of value of this Purchase Order.

Supply, Installation, testing & commissioning of Goods mentioned in this purchase order shall be the responsibility of Contractor.

8.       Shipping Instructions/Packing details:

Only brand new material will be accepted

9.       General Terms:

9.1               ASI will not be held responsible for any loss or damage to material at site or work spot nor will they pay any compensation thereof.

9.2               ASI reserves the rights to award scope of work (SOW) fully or partially to the selected contractor.

9.3               Quantities/ SOW mentioned above are approximate and based on the initial survey, however it is vendor's responsibility to revisit the BOQ before quoting. Once quoted, vendor is bound to finish the project regardless of increase/decrease in quantities. ASI will not be responsible for any additional work or repair work caused while carrying out the assigned work.

9.4               It is mandatory for the vendor to conduct a site survey and coordinate with ASI Admin to clarify any queries, once BOQ is submitted it will stand as final document, and no change/modification shall be accepted.

9.5               Any omission/mistakes shall be sole responsibility of the vendor and it will not discharge him from his initial responsibility of completing the project within the PO amount and time lines.

9.6               Executed quantities over & above the PO quantities shall not be accounted, however quantities less than PO quantities shall be deducted (excluding additional work approved by ASI).

9.7               The Contractor shall comply and adhere strictly to the instructions/directions given by the ASI.

9.8               Minor modifications as & when proposed/required by ASI shall be incorporated.

9.9               No claim whatsoever shall be entertained by ASI on account of price escalation from time to time including wages of laborers or any other account.

9.10            The Contractor shall conform in all respect with the provisions of all central, provincials and local rules regulations currently in force in Pakistan.

9.11The Contractor shall in under no circumstance sublet the job to other contractor.

9.12            Non-compliance of any terms and conditions may lead to partial/full cancellation of this Purchase Order.

9.13            ASI has got full right to accept or reject any offer/quote without assigning any reason.

9.14            Non-Compliance of any terms mentioned in RFQ may leads to rejection of quote/offers.

9.15            No response to RFQ shall be treated as regret and your company will not be considered for upcoming opportunities with ASI for about 03 months.  In case you are occupied on some other projects; you must have to formally regret with reasoning.

9.16            In case of failure to fulfill its commitment within delivery timelines, ASI reserves the rights to award the same job to someone else and charge the additional cost “if any” to selected contractor.

10.   Attachments requested:

• Covering Letter, Partnership certificates.
• Product Boucher, technical specification documents.
• Quotations Format.
• Manufacturer’s authorization forms (if applicable).
• GST/NTN registration certificates.
• Major Client List.
• Updated Profile.