| Posted date | 15th January, 2025 | Last date to apply | 27th January, 2025 |
| Category | Finance | ||
Terms of Reference
Position Title : Coordinator Finance & Admin
Salary Grade : C1
Reporting to : Sr. Manager Finance / Coordinator Operations
Duty Station : Karachi
Contract Type : Long-term
Work Week : 05 Days (Monday to Friday); 40 hrs/week
Work Hours : 0830 hrs to 1715 hrs
Job Summary
The incumbent will lead and manage the operations of the Regional Office, ensuring efficient execution of administrative, financial, and logistical functions. This role involves supervising the preparation and review of financial data, coordinating audits, managing donor relations, overseeing project agreements, and ensuring compliance with organizational policies and procedures. Collaboration with the technical team and senior management is essential for the successful implementation of projects and operational management.
Duties and Responsibilities
- This position will be responsible for leading and supervising the operations of regional office
- Will be responsible for preparing and reviewing financial data and ensuring its accuracy
- Will be responsible for preparation of new project budgets and Annual Budget of the region
- Will coordinate and facilitate internal and external audits
- Responsible for submission of projects financial reports and other financial/operational deliverables to Donors
- Will prepare, review and coordinate for project agreements.
- Review and supervise admin agreements, Rent, Insurance, Vehicles etc.
- Supervision and review of Biometric attendance data and leave record.
- Monitor/Assist Karachi staff for Procurements, logistics and Event arrangements.
- Review and supervise the staff final settlements.
- Prepare, Review and present monthly financial reports to management and in monthly, quarterly, annual and PSU meetings etc.
- Supervise yearly fixed asset verification, their movements and disposals of Region
- Supervise staff for Logistics and vehicles pool managements
- Support to Karachi staff in IT matters
- Supervise Health & Safety Matters.
- Ensure compliance of Finance, admin, IT and all operation department SOP's.
- Coordination with technical staff for planning and implementation of Projects.Responsible for cost recovery from regional projects.Responsible for banking operations.
- Responsible for operations team management and staff planning and capacity building of operational staff
- Close coordination with Manager Finance HO and Director Operations for program updates and management.
- Support to other regions where required in operations and project management.
- Closely review and update the operations team on taxes updates and their compliance.
Selection Criteria
Education, Experience & Working Knowledge
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ACCA/CA/CA-Finalist/Master’s degree in Commerce, Business Administration or any other related discipline.
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At least Four years of relevant/similar experience in the development sector would be preferred
- Able to lead teams in diverse environment and have knowledge of business operations, taxation, procurement, HR and IT.
Other Skills & Attributes
- Personnel management skills and experience;
- Good problem-solving skills and results orientation;
- Effective English language reading, writing and speaking skills;
- Demonstrated interpersonal communication and leadership skills;
- Proficiency in the use of computer applications including MS Office and financial management software’s
- Adheres to WWF’s core values, which are: Courage, Collaboration, Integrity & Respect.
WWF- Pakistan is an equal opportunity employer and reserves the right to amend this document from time to time, as may be required in the interests of the organization
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