We are one of the leading non-profit organizations in Pakistan that’re working towards improving health, promoting education, alleviating poverty, building infrastructure, and developing social institutions for community empowerment. Our aim is to empower the poor.

HANDS strength is 14 volunteer board members, 10,000 work force and thousands of community-based volunteers of more than 6,300 partner organizations.

HANDS requires following staff for HANDS Head Office Karachi

Position: Finance & Admin Officer
No. of Positions:        01 Male/Female
Place of Posting: HANDS HO Karachi
Age Limit: 25-45 Years
Reporting Line: HOD Finance / Project Manager
Qualification: MBA Finance or related
Experience: At least 5 years professional experience.
Skills: All financial software

Description:
Finance:

• Maintain proper books of accounts and documentation as per standards (both hard and in accounting software).
• Ensure compliance with standards as per project implementation framework (partnership memorandum and project contract).
• Ensure Compliance with local laws i.e. income tax, sales tax, EOBI, etc.
• Effectively implement all applicable organizational policies such as but not limited to programme, procurement, accounting, fraud, anti-money laundering, HR, admin, IT, code of conduct, safeguard etc.
• Prepare financial reports and share with donor as per reporting timelines.
• Ensure Fix assets tagging and verification.
• Monitor budget implementation and carry out variance analysis on regular intervals to control deviations.
• Provide support in budgeting and preparing cost plans.
• Ensure accurate and timely preparation, reconciliation and processing of payroll.
• Ensure preparation of bank reconciliation on a timely basis and timely address/record identified issues.
• Maintain Fix Assets Register.
• Prepare annual project financial statements.
• Ensure timely audit coordination and implementation of recommendations within 03 months
• Actively coordinate and address all recommendations given by donor through various action plans.
• Actively guide management on needs of the organization with respect to the financial management of the project.
• Proactively coordinate with donor’s program and finance team with reference to pre- approvals and resolution of issues.
• Any other task related to effective financial management
• Support audits by providing accurate documentation/information.
• Provide finance/admin orientation to project staff.
• Scans all financial records and uploads them into the donor software.
• Strong knowledge of accounting software (e.g., QuickBooks, SAP, Oracle, etc.).
• Ability to work under pressure and meet deadlines.
• Close coordination with all departments.

Admin, HR and Others:

• Manage overall admin and other activities as per applicable standards
• Maintain proper arrangement and documentation of all logistic activities (travel, hotel, workshops, meetings etc.)
• Ensure value for money in managing admin and other project related activities
• Ensure implementation of code of conduct and safeguarding guidelines/standards
• Maintain up-to-date inventory of project fixed assets as per standards
• Conduct physical verification of project assets as per applicable policy
• Ensure timely and proper maintenance of assets and office premises
• Ensure proper use of project assets
• Ensure safeguard of all assets
• Maintain proper attendance record of all project full time staff
• Maintain proper time sheets of all partially charged project staff
• Maintain proper leave record of all project staff
• Maintain proper and up-to-date personnel file for all project staff
• Actively participate in project related meetings
• Maintain meeting minutes related to periodic management meetings, project reviews and discussion with donors
• Ensure safety and security of project data and information
• Any other task related to project administration
• Effective team management